PMcrunch

Successful delegation requires granting both responsibility and authority. These two, combined properly, constitute “empowerment”. However, these two are often not properly executed by the project manager or program leader, and the blame is often placed on the delegate, not on the leader! We, as project and program leaders, need to look at ourselves in the mirror and ask if we are delegating properly.

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Requirements are a great challenge in project management. Clarity as to requirements is absolutely necessary in order for a project to succeed. Most projects succeed or fail at the beginning of the project based upon the quality of the project requirements. One of the challenges for the Project Manager is to assess and understand the uniqueness of the requirements gathering process for his/her individual project, which includes both Requirements Definition and Requirements Management.

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Project reporting is very important because it enables us to keep our stake holders informed as to the project progress, decisions, achievements, and issues. However, often reporting is done around a certain specific format that you as a project manager, or your stakeholders, may find to fall short of the information needed – or worse, provide a lot of extraneous information that does not add value. It is important to capture the essence of project objectives and map them to the reporting routine.

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The old adage goes like this: “It is much better to tell someone what to do than how to do it”. Violation of this rule is often the cause for less than optimal performance. Here are some reasons why and some ways to handle this common management miscue.

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Project status reporting is important because it keeps many of our stakeholders informed as to the status on the project. The challenge is to keep project reporting from being a project unto itself. This can be achieved by integrating the normal day to day processes within the project with the project reporting, so that it virtually happens on its own.

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Rolling wave planning is the process of planning for a project in waves as the project becomes clearer and unfolds. It is important in such projects to at least highlight in the initial plan the key milestones for the project.

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Good projects map well to organizational goals. In fact, the best organizations make sure their initiatives are in alignment with their strategic plan. Whether for project initiation or for simply evaluating how the value of a project fits within the organization, becoming familiar with the strategic plan is invaluable.

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Reports vary in form and function. However, they are by nature the same. They require a specific procedure to be performed and their end results differ. Reports are a valuable resource for use in a variety of fields and industries – academic assignments, consumer studies, project management, industrial research, etc. For projects, they are often used to report and communicate project status, but it goes beyond that.

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The earned values formulas can be confusing to those studying for their PMP or CAPM exams. To assist in remembering the formulas for CV, SV, CPI and SPI, just remember three simple rules.

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We all know the definition of a project is an undertaking that produces a product by a target date and within an agreed cost. This triple constraint (product, time and cost) is what the project manager must plan for and track progress against. But are the three dimensions equal in priority?

The answer is no – some projects are cost constrained; some have an immovable end date while others may place a priority on the product quality. Understanding the priorities on your project (and agreeing with your project sponsor on the priorities) is critical.

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